About Us
Founded in 2017, Lakeland HR Solutions delivers practical, tailored human resource support to small -medium sized organizations. We offer guidance without cookie-cutter approaches, staying current with legislation and best practices to ensure relevance and impact.
As a small, local team, we understand the unique needs of the communities we serve. Our goal is to build trust, strengthen teams, and support business growth through four key pillars:
Policy Development: Crafting compliant, meaningful policies that reflect your values and follow legislative compliance.
Recruitment: Streamlining hiring and onboarding to secure top talent.
Training: Providing custom programs that range from HR basics to conflict resolution, and more.
Consulting: Offering on-demand, confidential support.
Job Overview
We are seeking a dynamic and organized Administrative and Marketing Coordinator to support our recruitment and administrative efforts. This role requires a proactive individual who thrives in a fast-paced environment and excels at managing multiple priorities. The ideal candidate will have strong marketing and administrative skills, be adept at using various systems and tools, and have a keen eye for detail.
Key Responsibilities
Recruitment Support
- Post job advertisements and manage recruitment marketing initiatives.
- Schedule interviews and reference checks.
- Coordinate follow-ups with clients and candidates.
- Assist in organizing and attending job fairs.
- Prepare recruitment reports and maintain recruitment systems.
Marketing Coordination
- Support marketing initiatives to promote jobs, services, and products, especially in rural communities.
- Develop marketing materials using tools such as Canva.
- Manage social media platforms, including Meta and LinkedIn, and analyze campaign performance.
- Assist with Google Ads and Search Engine Marketing (SEM).
- Support website updates and content creation.
Administrative Duties
- Create, format, and manage documents, forms, letters, proposals, agreements, and reports in Microsoft Word, Google Suite, and Adobe.
- Use tools like E-Signature software, time-tracking systems (e.g., TOGGL), and other digital platforms to streamline processes.
- Office supplies and stationary ordering.
- Navigate system issues and support the team
- Handle sensitive and confidential information with discretion.
- General office cleaning and organization.
- Other administrative duties as required.
Bookkeeping
- Process invoices, receipts, and payments.
- Reconcile accounts and prepare financial records using Quickbooks Online.
- Assist with payroll preparation and processing.
- Generate financial reports and maintain accurate records of transactions.
- Track and process remittances (payroll, GST)
- Assisting with year-end preparation
Qualifications
- Education and Experience:
- Post Secondary Education in Office Administration or proven experience in marketing and administrative roles.
- Experience with recruitment processes and supporting HR initiatives is an asset.
- Proficiency in design software
- Technical Skills:
- Strong technical skills with multiple systems ( Google Suite, Microsoft Suite, Canva, Meta, Instagram, Facebook, Quickbooks online, Indeed, Asana, Toggl)
- Experience with website management and digital advertising platforms.
- Strong technical aptitude and ability to learn new systems and software independently.
- Key Strengths:
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to handle multiple competing priorities and meet deadlines.
- Demonstrates strong attention to detail, ensuring accuracy and quality in all tasks and deliverables.
- Focused and detail-oriented, especially when working on repetitive tasks.
We thank all applicants for their interest; however, only candidates selected for an interview will be contacted
