ACCOUNTS PAYABLE CLERK
Department of Finance
Location: Lac La Biche Campus (A remote or hybrid work arrangement may be considered for the right applicant within the Portage College service region. Must be onsite at the Lac La Biche Campus once a week)
Job number: 24-035
Position type: Full-time continuous
Posting date: September 6, 2024 (Updated March 24, 2025)
Salary: $44,904 to $58,236 per annum
Closing date: Open until a suitable candidate is found
ABOUT THE POSITION
Portage College is actively seeking an Accounts Payable Clerk. This position is responsible for expense claims, general payables, cheque runs, VISA, GST reporting, accruals. The Accounts Payable Clerk ensures that policy and guidelines are adhered to as established by the College.
Responsibilities include:
· Ensure invoices, expense claims, and visas have appropriate approvals, supporting documentation and account coding in compliance with College reporting.
· Perform monthly, quarterly and year end reconciliation of accounts payable subledger, prepaid and clearing accounts.
· Manage the setup of new Visa cards, process all card updates, and conduct orientation sessions for new cardholders.
· Collect, verify, and post accruals, ensuring they are accurate, reasonable, and supported by the necessary documentation.
· Prepare payment runs, including but not limited to issuing cheques and wire transfers.
Perform monthly reconciliations of GST accounts to calculate and file GST rebate with CRA.
QUALIFICATIONS AND EXPERIENCE
· Certificate in Business or Accounting. Experience and other equivalencies may be considered.
· 1-3 years of experience in accounts payable, preferably within a public sector or educational institution.
· Experience with financial/accounting systems and enterprise resource planning software.
· Experience with high-volume data entry, record keeping, and accounting are assets.
· Excellent problem-solving skills to troubleshoot when information received is incomplete, inaccurate or contains errors.
· Strong computer skills, especially with Microsoft Excel.
· Experience or knowledge of Agresso Unit4 would be considered beneficial.
· Must be highly organized and have a strong attention to detail.
· Ability to work independently and manage deadlines.
· Excellent verbal and written communication skills.
· Successful applicant will be required to provide a current police information check.
ABOUT THE COLLEGE
We acknowledge that Portage College's service region is on the traditional lands of First Nation Peoples, the owners of Treaty 6, 8 and 10, which are also homelands to the Métis people. We honour the history and culture of all people who first lived and gathered in these lands.
Portage College has been serving the region for over 50 years and is a first choice post-secondary institution for learners in northeast Alberta. You will find that we are a college that combines quality with innovation. In fact, Portage College is considered a leader when it comes to providing students with a flexible first-class educational experience. We offer a wide range of programs in health and wellness, business, human services, university transfer, food sciences, trades and technology, native arts and culture, and in academics for career and education.
As an employee at the College, you will benefit from generous paid time off, participation in the College pension and benefits plans and have access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops.
HOW TO APPLY
Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.
If you have the right qualifications, experience and motivation to do extraordinary things at Portage College, we would love to hear from you. Email your cover letter and resume to careers@portagecollege.ca. If you have any questions, call us at 780-623-5747.
Please note we do not accept third-party resume and cover letter submissions.
The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted.
